ࡱ> g OUbjbjVV r<r<Lg 4LLLhhLLT^:LLd33Z33 $z332^33333LdqH0 6 6 63Ld 63 6 6qpvLYS4Us6x<sr454lvv4z33 633333335d33333334333333333 : AGENDA 鶹P Graduate Council Meeting Tuesday, January 22, 2013, 3:00 p.m. University Center Annex, Room 203 Approval of the Agenda Approval of the Minutes from November 19, 2012 Meeting Graduate Faculty Nominations Department of Business Bishwa, Koirala, PhD, Full Chi, Yu-Ho, PhD, Full Ding, Liang, PhD, Full Doyle, Jim, PhD, Full Fogel, Gyongyi (Georgine), DBA, Adjunct Xiong, Charles, PhD, Full Department of Counseling and Public Administration Bundy, Atticia, PhD, adjunct Department of Elementary Education Sullivan, Kathryn, PhD, adjunct Graduate School Proposals for Discussion or Vote Action Items Transfer Credit Proposal (see Appendix A) Repetition of Courses Proposal (see Appendix B) Withdrawal Proposal (see Appendix C) Special Readmission Policy for Students Dismissed for Academic Reasons (see Appendix D) Permission to change the word Policy/Policies on any regulation as needed to comply with the 鶹 Policy Project (ex. Special Readmission Policy for students Dismissed for Academic Reasons would become Special Readmission Regulation for Students Dismissed for Academic Reasons as presented on Appendix D Change in wording of Course Load Regulation from: Nine semester hours is considered full-time enrollment for graduate students during regular semesters. Students employed on a full-time basis are encouraged to take 6 credit hours a semester, or less. During each summer session, graduate students may enroll in a maximum of six (6) credit hours for a total of twelve (12) credit hours during the summer. (adopted in October) to Students may enroll in nine (9) semester hours during regular semesters (some programs may require additional hours). Students employed on a full-time basis are encouraged to take six (6) credit hours a semester, or less. During each summer session, graduate students may enroll in a maximum of six (6) credit hours for a total of twelve (12) credit hours during the summer. Report from School of Graduate Studies 鶹P Library Repository Theses--now must submit electronically, as well as hardcopy Faculty presentations Student professional papers and other Currently, 734 students are enrolled to date for the spring semester (census date was Friday), compared to spring 2012 when 731 students were enrolled. Fall 2012, 765 students were enrolled. GSO Report-- Owen Thomas Graduate School Open House-Monday, March 25, 2013 Graduate Research Poster Session: Monday, March 25, 2013. Forms due by March 1, 2013 Need Volunteers for Poster Session Committee, TODAY. Poster workshop by Dr. Lee Phillips, Thursday, February 28 from 4:30 to 5:30 pm, Old Main, room 256. Recruitment DiscussionDr. Gash Brochures update3 near completion, please get me your work Unfinished Business New Business Announcements/Reminders Good News announcements CACREP initial accreditation Future 2013 Grad Council Meetings: Feb. 18; March 18; April 15 NOTE--change to UC 251. Graduation Application Deadlines: March 1, 2013 for fall 2013 graduation October 1, 2013 for spring 2014 graduation Graduate Appeals Committee: February 20, 2013; June (date TBD) Graduate Studies Spring Commencement: Friday, May 3, 2013 Fall New Graduate Student Orientation: Saturday, August 10, 2013 in the Annex Graduate Research and Writing AcademySaturday, February 16, 2013 Graduate Research Poster Session: Monday, March 25, 2013, 5:30-7:00 pm Last Lecture Series: April 10, 2013 (likely 3:30 start time) Withdrawal deadlines: Check Graduate Academic Calendar (see below) Remember to check regularly the Graduate Academic Calendar for dates of importance ( HYPERLINK "http://www.uncp.edu/grad/news/calendar/" http://www.uncp.edu/grad/news/calendar/). Next Meeting: Monday, February 18, 2013, 3:00-5:00 p.m., UC Room 251 Appendix A Transfer Credit Proposed changes (although we addressed some issues last semester): The addition of of relevant graduate credit taken at an accredited institution to the opening sentence. The issue of 鶹P courses is not specifically addressed (perhaps it was to be understood, but it is not clear). See options below. The original issue of transfer credit that I want to address, the removal of the following statement, No credit accepted for transfer may be earned by correspondence. Transfer Credit (As reads currently, with possible changes in red) Graduate students may transfer in six to twelve credit hours (with a grade of B or better) of relevant graduate credit taken at an accredited institution with approval of the Program Director and the Graduate Dean according to the following sliding scale: 30-39 hours in the program--transfer up to 6 credit hours; 40-49 hours in the program--transfer up to 9 hours; 50+ hours in the program--transfer up to 12 hours. Option ideas: These numbers could include credit hours from 鶹P which a student would like to count in a second/different degree program, as is implied. We could allow 9 hours to be counted in meeting the requirements in two different graduatedegree programs at 鶹P (WCU does this). We could allow no credit hours completed as part of a previously earned master's degree can be counted toward a second master's degree (ECU does this BUT this would be problematic since many of our programs share courses and we dont want students to repeat courses. It is the responsibility of the student to apply for approval of transfer credit. The form is available on the Graduate School website. Along with this form, an official copy of the transcript reflecting the credit and a copy of the catalog description must be submitted for each course. The program director may require a copy of the course syllabus. For pre-existing graduate credits, a student must submit the completed transfer credit request form to the School of Graduate Studies within one calendar year of the first day of classes of the semester or summer session of the students first enrollment in courses (including prerequisites) required for his/her graduate program. If this date falls on a weekend or a 鶹P holiday, then the deadline will be the next workday. Transfer credit requests submitted after that deadline will not be processed. If a student seeks to take graduate credit(s) at another institution for transfer to 鶹P, s/he must obtain prior written approval for the credit from both the appropriate program director and the Dean of the School of Graduate Studies. The completed transfer credit request form, signed to show the approval of the program director, must be submitted to the School of Graduate Studies at least 30 calendar days prior to the first day of classes of the 鶹P semester or summer session that corresponds most closely to the timeframe during which the course(s) will be taken at the other institution. Transfer credit requests submitted after that deadline will not be processed. No credit accepted for transfer may be earned by correspondence. The transfer credit is subject to the five-year time limit (six years for the Professional School Counseling, Clinical Mental Health Counseling, and Social Work programs) applied to all course work credited toward the masters degree, with the exception of reinstated credits sanctioned by the Graduate Appeals Committee (see Lapsed Credit and Due Process sections of this handbook). Appendix B Repetition of Courses Certain graduate courses may be repeated for credit (e.g., thesis, professional paper or capstone study/project courses) and are identified in the course description in the program sections of the 鶹P Catalog. Students in programs with repeatable courses must enroll in the repeatable course each semester (that do not specify otherwise) and continue enrollment each semester during the regular academic year (fall, spring) until the paper or project is complete. If the student is defending the paper or project during this summer term, the student must register for the repeatable course during at least one summer term. Students should contact program directors for guidance regarding courses that must be repeated for credit and for clarification concerning credit hours if the credit hours listed for a repeatable course are variable. Current second paragraph: Unless program requirements permit a course to be repeated, no graduate course may be repeated within the same program of study without permission of the Graduate Appeals Committee. If program requirements do not permit a specific course to be repeated, a graduate student wishing to repeat that course must submit a formal appeal to the Graduate Appeals Committee through the Dean of the School of Graduate Studies. The most recent grade earned in a repeated course will be used in the calculation of the students grade point average, unless the Graduate Appeals Committee specifies otherwise. OPTION 1 to replace second paragraph Repetition of any graduate course other than those identified in course descriptions is subject to the approval by the student's program director and the Graduate School Dean. Degree credit for repeated courses will be given only once. However, both the original grade and the grade received in the repetition will be recorded and used in calculating the overall GPA. A course can only be repeated one time. Complete a Request to Repeat a Course form and submit it to the Graduate Office. Form will be developed if this option passes. Or Option 2 to replace second paragraph Other graduate courses in which a student earns a grade of C may be repeated one time but without additional credit hours. Both the original grade and the grade received in the repetition will be recorded and used in calculating the overall GPA. Appendix C Action Item C --Withdrawal Policy Current Withdrawal Policy 1 Graduate students may apply to withdraw from a course. The deadline for withdrawal depends upon the schedule for the course and the format of the course. The deadlines for withdrawing from a graduate course are included with the official Graduate Academic Calendar that is posted on the website of the School of Graduate Studies ( HYPERLINK "http://www.uncp.edu/grad" www.uncp.edu/grad). 2 It is the students responsibility to adhere to the withdrawal deadline and to submit the withdrawal form to the School of Graduate Studies. Students who do not officially withdraw from a course by the established deadline may receive a grade of F. A graduate student who receives an F is ineligible to continue graduate studies at 鶹, and he/she will be dismissed. 3 A grade of W may be received only once for a specified course and no more than three W grades may be received in a students program of study. Receiving a grade of W for the second time for the same course, or receiving a fourth grade of W in a program of study, renders a graduate student ineligible to continue his/her graduate studies at the University, and he/she will be dismissed. 4 Withdrawing from a class does not excuse a student from the five year time limit (six years for the Professional School Counseling, Clinical Mental Health Counseling, and Social Work programs) within which all program requirements must be completed. 5 The date that a graduate student submits his/her withdrawal form to the Office of Graduate Studies will be considered the last date of attendance for financial aid and student accounts purposes. If a student receives financial aid, he/she is advised to consult with his/her counselor to determine the impact of the withdrawal on his/her financial aid status. If the withdrawal occurs when refunds are still possible, the Office of Student Accounts will adjust tuition, fees, room, and board charges on a pro-rated basis. Please see the website of the Office of the Controller for additional information ( HYPERLINK "http://www.uncp.edu/co/" http://www.uncp.edu/co/). PROPOSED changes to Withdrawal Regulation OPTION 1- change wording of first two paragraphs to read: Graduate students may find it necessary or advisable to withdraw from one or more courses during a term. If a student withdraws from all courses in which they are enrolled, they must withdraw from the university. The deadline for withdrawal depends upon the schedule for each course and the format of the course. Consult the Graduate Academic Calendar posted on the website of the School of Graduate Studies ( HYPERLINK "http://www.uncp.edu/grad" www.uncp.edu/grad) for course withdrawal deadlines. To withdraw from a course (but remain enrolled in at least one course), a student must complete an Application to Withdraw from a Graduate Course form. It is the students responsibility to submit the withdrawal form to the School of Graduate Studies by the withdrawal deadline for each course. Students who do not officially withdraw from a course by the established deadline may receive a grade of F. A graduate student who receives an F is ineligible to continue graduate studies at 鶹, and he/she will be dismissed. OPTION 2choose one option for paragraph 3 (currently) A grade of W may be received only once for a specified course, therefore receiving a grade of W for the second time for the same course renders a graduate student ineligible to continue his/her graduate studies at the University, and he/she will be dismissed. OR Omit above statement (therefore allowing students to withdrawal from classes multiple times). THIS option would necessitate changes to other regulations. OPTION 3choose one option to insert BETWEEN paragraph 3 and 4 (not replacing anything) To withdraw from the university (i.e. cease to attend all courses), a student must complete an Application to Withdraw from Graduate School before the established deadline of each course. OR To withdraw from the university (i.e. cease to attend all courses), a student must complete an Application to Withdraw from Graduate School before the established deadline of each course. A W may be granted only with the permission of the Dean of The Graduate School and if status in the course at the time of withdrawal is satisfactory. If the student is in failing status at the time of withdrawal, a grade of F is given and the student will be dismissed from the program and School of Graduate Studies. OR To withdraw from the university (i.e. cease to attend all courses), a student must complete an Application to Withdraw from GRADUATE SCHOOL before the established deadline of each course. Any time a student is forced to withdraw from the university during a term for mental health, medical, legal, or administrative reasons which are verified in writing; a grade of W will be assigned in all courses in which the student is registered. If a student withdraws from the university for reasons other than mental health, medical, legal, or administrative, a grade of F will be assigned to all classes and the student will be dismissed from the program and School of Graduate Studies. Leave this paragraph for paragraph 4 Withdrawing from a class does not excuse a student from the five year time limit (six years for the Professional School Counseling, Clinical Mental Health Counseling, and Social Work programs) within which all program requirements must be completed. Option 4-- add the information in red to paragraph 5 (although I need for us to accept this) The date that a graduate student submits his/her withdrawal form to the Office of Graduate Studies will be considered the last date of attendance for financial aid and student accounts purposes. If a student receives financial aid, he/she is advised to consult with his/her counselor to determine the impact of the withdrawal on his/her financial aid status. If the withdrawal occurs when refunds are still possible, the Office of Student Accounts will adjust tuition, fees, room, and board charges on a pro-rated basis. A student must successfully complete 67% of their coursework to maintain Satisfactory Academic Progress (SAP) to remain eligible to receive financial aid. Please see the website of the Office of the Controller for additional information ( HYPERLINK "http://www.uncp.edu/co/" http://www.uncp.edu/co/). Appendix D Action item D--I would like to add, to the degree possible to the second paragraph. Other changes in this item concern action item E, based on the 鶹 mandate to a change to what we call policies and regulations. In an effort to show the changes that are required, I have changed policy and policies to regulation(s) in this sample. Special Readmission PolicyRegulation for Students Dismissed for Academic Reasons A former 鶹P student who was dismissed for academic reasons from the 鶹P School of Graduate Studies and has not been enrolled in a graduate program at any institution of higher education for a period of four (4) semesters (excluding summers) may apply for readmission under the Special Readmission Policy Regulation of the Graduate School. In order to qualify for the Special Readmission PolicyRegulation, a former student must obtain, to the degree possible, letters of support from the current program director, former advisor (if not the same person as program director), and at least one faculty member (not the same person as program director or advisor) who taught a graduate course taken by the former student. The former student also must complete a Graduate Appeals form, including an explanation of the circumstances of his/her dismissal from the Graduate School and should make the case for how he/she is prepared to be successful if readmitted. Such appeals are considered by the Graduate Appeals Committee of the Graduate Council. The Councils decision will be final, and there is no opportunity for further appeal. Students may apply for readmission under this policy regulation only one time. Any readmitted student is subject to the policies regulations and procedures of the School of Graduate Studies that are current at the time of readmission. Any student readmitted to the same program under this policyregulation will return on provisional readmission status and must meet the provisions stipulated for her/his readmission by the Graduate Appeals Committee, upon recommendation of the program director. Included among those provisions will be the stipulation that the readmitted student must earn a 3.0 or higher each semester after being readmitted. Students who fall below a 3.0 in a semester will be dismissed from their programs of study and from the Graduate School. Graduate courses that are not part of the students degree plan may not be taken in an attempt to raise the GPA. If a former student wishes to apply to a different graduate program, he/she must first appeal to the Graduate Appeals Committee under the Special Readmission PolicyRegulation. If the committee grants eligibility to apply for admission to a different program, the former student must then complete the regular admission process for the new program. Admission to the new program is not guaranteed; the normal admission process and procedures will be followed. Under this policyregulation, any student who ultimately is admitted to a different program will return on provisional admission status and must meet the provisions stipulated for their admission by the Dean of Graduate Studies, upon recommendation of the program director of the new program. Included among those provisions will be the stipulation that the student must earn a 3.0 or higher each semester after being admitted. Students who fall below a 3.0 in a semester will be dismissed from their programs of study and from the Graduate School.      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